All Travel Documentation

Passports and Visas

Please check your destination’s entry regulations and any visa application procedures before booking and again before travelling as these may change without notice.

The UK Foreign & Commonwealth Office provides details of all Embassies and High Commissions in the UK.

Should you be unable to join your holiday due to you not having a valid passport, visa or other documentation required by the authorities in your destination or if your are denied boarding by the airline or its handling agents we cannot accept any responsibility for any consequent loss or additional cost incurred.

 

Passports

Passports are required for all overseas holidays or as identification when boarding a UK domestic flight or cruise ship on an international voyage.

Many countries now require that your passport valid for 3–6 months beyond your stay.

The UK Government has published advice on new passport rules for travel to Europe after Brexit. Please also see our Brexit Advice page for further information.

Please check the expiry date of your passport, and if travelling to or through the US, the type of passport required.

Check that the passport is yours, it’s valid and that you’ve packed it (in your hand luggage and not your suitcase!) before you travel. It is not uncommon for a traveller to arrive at an airport with a passport belonging to another family member and find themselves unable to travel as planned.

We strongly recommend you carry a photocopy of your passport separately from your main travel documents.

More information is available through the US Embassy in the United Kingdom.

The US Customs and Border Protection website has a list of responses to frequently asked questions regarding travel to the US under the Visa Waiver Programme and the US Electronic System for Travel Authorisation.

It is vital that those wishing to travel to, or transit, the US under the Visa Waiver Programme have a machine readable passport which also contains an electronic chip containing biometric information about the passport holder.

 

Group Visas

On holidays involving the party travelling on a group visa, should you be making your own travel arrangements and not checking-in for travel with the main party, you will need to make your own independent visa arrangements which may involve additional cost and lengthy visa application procedures.

 

Travel Advice for British Citizens

 

British Citizens can check current passport and visa information together with the latest UK Government Foreign Office (FCO) Travel Advice relating to your destination at www.gov.uk/travelaware.

If you need to apply for a new passport, please do so in good time as issuing delays can occur, particularly around peak travel times. 

 

Documents Check List

Here’s a handy checklist of information to may wish to take with you when you travel and on holiday:

  • Your passport (make sure it’s valid and it’s yours!)  
  • If visiting or transiting the US, please ensure that you are aware of the current entry requirements (they’re reviewed and changed frequently and often without warning!) - don’t forget to ensure that you have a valid ESTA before travelling to the airport
  • Your travel tickets (or e-ticket itinerary)
  • Any visa or tourist card (if required)
  • Your holiday money (currency, credit & debit cards - including a separate list of credit card numbers)
  • Telephone numbers to call if you need to cancel lost or stolen credit or debit cards
  • Your confirmation of booking, and any other correspondence confirming prepaid or prearranged travel arrangements  
  • Car parking ticket (if pre-booked) and directions to the car park 
  • Coach or rail tickets (if travelling to your point of departure by prebooked public transport)  
  • Your insurance details: Insurance company name, policy number, date of issue and telephone number as well as the name and 24-hour phone number of the Emergency Assistance Company provided by your insurer (details will be on your policy paperwork)
  • A valid European Health Insurance Card (EHIC) if travelling to a participating country
  • An alternative form of identification (such as a driving licence) and a photocopy of the pages of your passport containing your personal details and photograph (this will assist you in obtaining replacement documents in case of passport loss)
  • The name, surgery address and telephone number of your GP (for use by an overseas doctor or your insurance company in an emergency)
  • Details of a relative or close friend who should be notified in case of emergency
  • Details of any medical conditions or allergies that your tour leader should know about

 

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